What Are The 5 Best Office Copiers in 2020?

Naming the best office copiers for businesses in 2020.

2020 Best Office Copier Model
2020 Best All Around Value And Quality
2020 Fastest Office Copier
2020 Most Reliable Office Copier
2020 Best Value In Office Copiers

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Having researched a number of sites that focus on features and user feedback we created a list of the 5 best office copiers available in 2020. We focused on professional and commercial use copiers designed for a business setting. We scored about 20 models on Copy quality, features, ease of use and GUI and reliability over time. These 5 aspoects were compared then an average score out of 5.0 was determined and the 5 best copiers are listed below in a manner similar to a consumer reports copier reliability study methodology in partnership with OCS Inc.

Here are the 5 best office copiers of 2020 with each one having a strength that earned a spot on the list.

#1 on the list is a 2016 released model of office copier. The Kyocera 8052ciMarket is capable of 80 ppm speeds and has more features than almost any other model. This machine is designed for large work environments that need a high-volume machine for printing in color. When compared to previous editions, this model boasts a faster warm-up time, more random access memory, and a faster monochrome/black & white print speed. Best Office Copier Model

#2 on the list is a 2018 newer released model of office copier. The Canon imageRUNNER Advance 6575i II is capable of 75 ppm speeds and boasts great reliability and security features. Designed to work seamlessly with mobile devices, cloud-based services, and Canon’s third-party solutions, this machine boasts exceptional security, with limited extraneous features. Best All Around Value And Quality

The best office copier is often a the fastest office copier.

#3 on the list is a much larger in stature 2018 model of office copier. The Canon imageRUNNER Advance 8595i II is blazing fast and capable of 95 ppm speeds and boasts great reliability and security features. If speed matters to you this model is as fast as it gets. This office copy machine excels is in the speed and reliability. The 8595i II is the fastest machine on our 2020 Best Office Copier list. Paired with an exceptional image quality rating and you get a machine that is designed to produce results… and fast! Fastest Office Copier

#4 on the list is a 2017 model of office copier that is as reliable as it gets. Reliability is a big part of the Xerox copier brand name. The Xerox AltaLink C8030 is capable of just 30 ppm speeds but has great reliability and security features. Does office copier reliability matter to you? Based on 110,000 impressions made, one study found that it only had one misfeed and required zero service. That’s pretty amazing. This wins the most reliable office copier award from us. Its ease-of-use is strong, but its feature options and image quality are a bit lower than other units. Still, this is a solid middle-of-the-pack machine. Most Reliable Office Copier

#5 on the list is a 2017 model of office copier that is reliable, solid, well featured and affordable for a black and white copier. The Ricoh MP 2555SP is capable of just 25 ppm speeds but has great reliability and full all and cloud features for a great low price for an office copier. Like many of today’s newer models, the 2555SP offers support for mobile and cloud printing from Google Drive, Dropbox, and the Ricoh Smart Device Connector app. Best Value In Office Copiers

We kept or best office copiers of 2020 list short and sweet intentionally since every user has different priorities and there is no substitute for hands on. Our research should be viewed as a starting point as we found dozens of worthy office copiers for great prices that may be right for your business. Every office copier features different options and presents a strength to different users. Getting your hands on many copiers and speaking with as many office copier dealers as possible will help you find the best fit for your daily uses. Choosing the right office copier is about matching it with your business.

Get more information about our 5 best office copiers and compare the lowest prices on office copiers now!

5 Big Reasons You Need A Better Office Coffee Service

Taking an office coffee break is considered a part of the routine in the workplace. Many people drink coffee without really thinking twice about how it affects the way they work. The gathering around the office coffee station or office coffee machine is a part of the morning routine that lowers stress and is a great launching point for a busy work day.It is then interesting to look at the often overlooked benefits for employers, companies and their staff. Some great reasons for small business owners to compare price and product options on office coffee service companies today.

1. Coffee Keeps Your Staff Alert

There are many triggers that can cause employees to feel sluggish or stressed in the mornings. Partying the night before, insufficient sleep, horrible traffic, or plain tiredness are common reasons why employees may feel slow or heavy-eyed.

An office coffee service is about increasing productivity and lowered mistakes and lost focus for your staff. — What a difference an office coffee service can make.

In these situations, coffee can be of help. It has been scientifically proven that coffee can increase energy levels and make people feel less tired. In a 1994 neurological study it was found that coffee can improve a person’s alertness. When employees are alert, they are more likely to focus on their work and complete their tasks earlier.

From that study’s findings on office coffee effects (Does Caffeine Enhance or Merely Restore Degraded Psychomotor Performance?): An experiment was carried out to examine the effects of coffee on performance and alertness in the day and at night. The results showed that caffeinated coffee had a beneficial effect on alertness and improved performance on a variety of tasks in both day and night sessions. The effects were often very large.

2. Coffee Leads To Less Mistakes

Aside from feeling more energized and alert, coffee has also been shown to help improve performance, specifically on tasks that require brain power. Studies have shown the value of coffee is not only the caffeine but also the structured breaks from your screen and your desk. An office coffee station provides both the physical boost and mental boost to reduce costly errors. It is not uncommon to feel bored or sleepy during a long meeting. The dimmed lights, the hum of the projector and the rambling speakers at meetings needs to be interrupted both physically and mentally.

According to studies, coffee has been shown to help improve focus and memory. This can result to less forgotten details, less adding errors or typos and better decision making at work. All of this is a reason why coffee makes your staff better, more efficient and less likely to make mistakes.

3. Coffee Sparks Culture And Teamwork

Employers often worry that the time that employees spent away from their desks chatting with co-workers is costing them money. However, multiple studies published on psychologytoday.com have shown coffee stations and well stocked break-rooms increase employee productivity by as much as 15 percent! Read the study conducted on call centers , office technology and IT staff showing a 4%, 10% and 15% increase in productivity thanks to time spent enjoy a drink and exchange with team members. Rather than discouraging office coffee station breaks employers should encourage it with break rooms and coffee stations that attract the team to gather.

4. Coffee Reduces Pain And Stress From Desk Jobs

A study produced by the National Institute for Health (nih.gov) concluded that consuming caffeine before performing pain-inducing computer work resulted in attenuated pain development versus subjects who did not consume caffeine.

The results even showed the possibility of prescribing caffeine as an everyday pain moderator for work related aches and pains. While this may be a small effect the benefit on your staff’s comfort translates into general office happiness and productivity once again. A well stocked office coffee station and fresh office coffee service attracts employees to benefit while also making them happy to be at work. Amazing what having the right office coffee machine can do.

5. Coffee Is Great, Tasty and Social By Nature And People Talk

Office coffee stations are about productivity and social effects at work

If companies invest in a reasonable office coffee service that can dispense fine-tasting coffee, teas and hot & cold drinks, this would actually contribute to the employees’ satisfaction levels. Surveys and studies have shown that free coffee is still one of the sought-after employee perks that affect how they value the company they work for. Look through ads for small and mid-sized companies and see how many mention coffee as part of the culture or everyday perks. Good coffee machines and office coffee services are a very visible item that employees notice and even brag about regarding their company. If you build it they will come.

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What’s the best office copier for me?

If you’re in the market for the best office copier for your business and needs, you have a lot of choices. A multifunction printer, or MFP, combines the functions of a printer, copier, scanner, and fax machine into one. The best office copier is the one you do not overpay for because you understand the features and speed you need before you compare office copiers. You can help significantly improve workflow and reduce costs by purchasing one that matches your needs. Your workflow and the number of users who will share the printer play a big part in deciding which copier to buy or lease. Of course it needs to print and make copies. What else do you need to do?

Do you also need to scan documents? You need to look for a copier that comes equipped with capture software that integrates with your IT infrastructure or works with your current capture software.
Are you attempting to streamline business processes? You need good network connectivity.
Do you need to fax?
Do you need color or only black and white?
Do you need to staple, hole punch, or other finishing options?

You also need to consider your daily printer demands. What volume do you print/copy/scan daily? Weekly? Monthly?

All of these questions – and more – will determine device selection.

Before choosing a multifunction printer, make sure you understand the capabilities of each and if the one you’re considering will meet all of your daily needs.

Some top copiers to consider as a starting point. Here are the 5 top rated models for small to mid sized office setting:

Canon imageRUNNER Advance C7580i II (Color)
Canon imageRUNNER Advance C5560i (Color)
Ricoh MP 2555SP (B&W)
Kyocera TASK alfa 8052ci (Color)
Canon imageRUNNER Advance C3530i (Color)

Canon, Ricoh, Konica-Minolta, HP And Kyocera consistently rank in the top 10 models every year.

5 Things To Consider about Office Copier Leasing

What to consider when buying a photocopier or shopping local office copier companies for the lowest prices on an office copier lease?

Below are five points to consider when putting together your checklist

Can the photocopier your business is considering handle the capacity needed?

Photocopiers in the shape of multi-function printer come in all shapes and sizes. Many are aimed at the domestic market. Look closely at the stated capacity and match this to your business’ workloa

2. How important is quality of scanning and printing? (Also speed)

Many of the latest photocopiers using advanced print technologies that were, up until a short time ago, only found in high-end printers. If possible, look at samples of print and scanned output before making your choice. Many vendors now offer the option of sending samples by post.

3. Is fax, SMS or app access capability needed?

Fax is far from a dead communications medium, with many large businesses still need it to be a big part of their office copier lease requirements. Look at the fax capability of the MFP, which today is likely to use the cloud as well as direct dial to another fax machine.

4. Will your company need to work daily with sensitive information?

Access to the features of a photocopier should be controlled with PIN numbers or passwords. Also, ensure that the MFP only prints the required copies to ensure data security. And think about whether the USB port should be disabled to mitigate any risk.

5. Does your business require remote and cloud based printing?

With the rise of BYOD (Bring Your Own Device), printing from mobile devices is fast and efficient. Look closely at the apps that will use the photocopier to ensure these connect securely. An MFP can be a cost-effective asset that a business can build its workflow around. Working with an office copier company and office print expert company can help you navigate this challenge.

With digital copiers now coming with a number of configurations, it’s critical to assess your business’ needs and match them to the right one.

Category: Office Equipment