What to consider when buying a photocopier or shopping local office copier companies for the lowest prices on an office copier lease?

Below are five points to consider when putting together your checklist

1. Can the photocopier your business is considering handle the capacity needed?

Photocopiers in the shape of multi-function printer come in all shapes and sizes. Many are aimed at the domestic market. Look closely at the stated capacity and match this to your business’ workloa

2. How important is quality of scanning and printing? (Also speed)

Many of the latest photocopiers using advanced print technologies that were, up until a short time ago, only found in high-end printers. If possible, look at samples of print and scanned output before making your choice. Many vendors now offer the option of sending samples by post.

3. Is fax, SMS or app access capability needed?

Fax is far from a dead communications medium, with many large businesses still need it to be a big part of their office copier lease requirements. Look at the fax capability of the MFP, which today is likely to use the cloud as well as direct dial to another fax machine.

4. Will your company need to work daily with sensitive information?

Access to the features of a photocopier should be controlled with PIN numbers or passwords. Also, ensure that the MFP only prints the required copies to ensure data security. And think about whether the USB port should be disabled to mitigate any risk.

5. Does your business require remote and cloud based printing?

With the rise of BYOD (Bring Your Own Device), printing from mobile devices is fast and efficient. Look closely at the apps that will use the photocopier to ensure these connect securely. An MFP can be a cost-effective asset that a business can build its workflow around. Working with an office copier company and office print expert company can help you navigate this challenge.

With digital copiers now coming with a number of configurations, it’s critical to assess your business’ needs and match them to the right one.

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